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Formal vs. Informal: Best Writing Practices

Langston Hughes one time said, "The prerequisite for writing is having something to say." But you lot are probably aware that at that place are many dissimilar styles of writing — and it pays to know which to use situationally. When it comes to formal vs informal writing styles, there is a time and place for each. By understanding their nuances and respective best practices, y'all can go on to improve your writing.

We volition suspension all of this down and more than, with examples. This tin serve as a useful guide on formal vs breezy writing for yous throughout your educational journey (and beyond).

Defining Formal vs Informal Writing Styles

Formal

Formal writing is written for an audience you do not know on a personal level. It is often the main mode in academic writing (unless otherwise noted) and is more circuitous than breezy writing. Formal writing is serious.

Informal

Informal writing consists of brusk sentences and is used in more personal settings, such equally writing a letter to a friend or writing a diary entry. It is much more than relaxed than formal writing.

Photograph past Annie Spratt on Unsplash

Which Mode is Advisable?

Knowing the difference between formal and informal writing is simply one-half the battle. The other important aspect is knowing which to use. Hither are some examples of when you would apply formal vs informal writing.

Use Formal Writing When:

Writing professionally (reaching out to a customer or prospect)
Academic writings (essays, research papers, etc.)
Chore applications (resume writing, CVs, and cover messages)
Reaching out to someone you lot do not know

Utilize Informal Writing When:

Writing to a friend
Sharing a story or writing a personal blog
Writing creatively
Instructed to practise so (if in school)
Writing dialogue and conversations
Writing an outline

If you are unsure of whether to use informal or formal writing, information technology's generally the rule of thumb to start out writing formally. Then, when you make the connection and you see how the other side responds, you can ease upwards on the formality.

Key Features of Formal vs. Informal Writing

While the above gives a elementary overview of the differences and uses of each style, permit's take a deeper wait into what each mode entails. That manner, information technology should go more than obvious how to recognize and construction each.

Formal writing tends to include the following:

Long and complex sentences: Sentences tend to exist chemical compound and contain commas to link ii ideas or use transitions like "Furthermore" and "To exemplify,"
Does not use contractions: Would use "cannot" instead of "tin can't"
Objective: Does not offer personal opinions
Doesn't utilise colloquial language: Y'all won't see any slang or mutual everyday vocabulary
Various vocabulary words: Vocabulary is of a higher level
Use of words that are field of study-specific: For example, if yous are writing most biology, you lot'd use words similar "epithelial cells" instead of "peel cells"
Use of third person: Does non use start person pronouns like "I" or "me"

Informal writing includes the post-obit:

Can use first person, 2d or 3rd: You can use any type of pronouns, including "I"
Can apply slang: The use of everyday language and slang terms can exist used, such equally "It was cool that…"
Active voice: Sentences tend to exist written with a subject acting on the verb, such every bit "We chilled the drinks and went out to the ocean" instead of "The drinks were chilled…"
Personal emotional tone can be detected: Since the writing is personal, it can include feelings and the sharing of emotions
Contraction and abbreviation: Information technology'due south okay to use "tin't" instead of "cannot" or "it'south" instead of "it is"
Empathy: You can put yourself in the shoes of your audience and address their problems directly. This shows the author as coming from a place of agreement their situation.

Formal vs Breezy Writing Comparison Guide

Formal vs Informal Writing Comparison Infographic by UoPeople

Additional Considerations

There are a few more than things to take into business relationship when starting out on whatever writing endeavor. These include the post-obit 3 questions:

"Who is my audition?" – This is the showtime question you should ask when writing anything. You want to write to your audience, and so you lot have to define them.
"How formal is the project I'm working on?" – This goes hand-in-manus with the audience and the projection goals. Notwithstanding, knowing the level of formality will help you write accordingly.
"What medium should I use?" – For both breezy and formal writing, yous tin produce the piece digitally or by hand. If information technology is for bookish purposes and on the job, y'all'll want to blazon your work. But, if you choose to write a formal letter by hand (such as a thank-you letter after a job interview), then it is advised to write on thicker card stock newspaper to look more professional. Remember, presentation is everything when it comes to formal piece of work!

Hither'southward an Case!

Along with this list of references, here is a (meta) case on how this article would be written both formally and informally:

Formal: When writing academically or professionally, it is of import to prove respect to your audition by electing to write in a formal way, rather than informally. This means that sentences are longer than usual and tend to feel circuitous. Writing complex sentences with hyperfluent vocabulary shows your audience that you are well-informed on the bailiwick matter. Furthermore, this writing style depicts unbiased information eluding emotions and first-person pronouns from the content.
Breezy: Formal writing feels harder than breezy writing. I think information technology'due south because I can't use contractions or short sentences. The simply reason I'd write informally is if I had to, like if it was professional or academic. But when I write like this near formal writing, it's easier. My vocabulary doesn't matter every bit much. Every bit y'all can run into, I still intendance about grammar. Writing like this feels like I am talking to a friend.

Photograph by Glenn Carstens-Peters on Unsplash

Tying It All Together

There are many differences betwixt formal vs. informal writing. That beingness said, they both serve their respective purposes. That'due south why information technology's of import to empathise both styles, as well as when to employ them.

When writing professionally or academically, opt for formal writing. Recall to go out out contractions and remain unbiased.

On the other hand, informal writing comes from within. It'southward aimed towards a personal audition, and then y'all can write every bit if you are speaking to them. That way, you can use contractions, shorter sentences, colloquialism, and the similar.

Regardless of why you are writing, always be sure to reread your work to check for typos and mistakes. The nearly important thing for writing is having something to say, merely information technology's as well making certain that what you say can exist understood!

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Source: https://www.uopeople.edu/blog/formal-vs-informal-writing/